Description of document publicity
In accordance with the Act of Information Management in Public Administration (906/2019) Section 28, Centria University of Applied Sciences maintains a description of the information resources it governs in order to uphold the principle of openness.
Document publicity makes it easier to make information requests
According to the Act on the Openness of Government Activities (621/1999) everyone has the right to access official documents in the public domain. The intent of a description of document publicity is to make it easier to make an information request. When someone makes an information request for a public record, they do not have to give a reason for making the information request or enclose how the information will be used. An information request should be as detailed and specified as possible so that finding the document becomes easier and Centria UAS can answer the information request quicker. For example, the name, case number or date of a case, project, company or person can be used as search words.
If someone makes an information request for a document that contains sensitive or classified information, the person making the request must according to the Act on the Openness of Government Activities Section 13 inform Centria UAS about what the information is intended to be used for as well as be able to prove their identity. This also applies in cases where information requests concern data in Centria’s personal data registers.
Information requests are sent to the Centria UAS registry either by e-mail at kirjaamo@centria.fi or by post:
Centria-ammattikorkeakoulu Oy
Kirjaamo
Talonpojankatu 2A
67100 Kokkola
If the information request concerns sensitive or classified information, we ask you to make a contact request at kirjaamo@centria.fi. The request must include a phone number, through which the registry can contact the person wishing to make the information request. The contact request should not contain any sensitive or classified information.
All information requests are registered and then forwarded to the appropriate department or person for processing.
Access to a document in the public domain will be granted within two weeks from the date when Centria has received the information request. If the information which is requested, is a large amount, or it contains sensitive or classified information, or it otherwise requires special measures or an irregular amount of work, the access will be granted within one month from when the information request was received by Centria.
Centria’s datasets are not available through an open technical interface.
Centria may charge a cost price for a printed document.
You can order your old certificate or transcript of records here: Guidance and advising – Centria UAS
Study guides from academic year 2016-2017 and onwards you can find here: Study guide
Theses from 2006 and onwards you find on Theseus: www.theseus.fi (older theses are added to Theseus continuously)
Requests concerning personal data
Centria’s Privacy Policy as well as registers and data protection reports can be found on Data protection – Centria.
Any concerns, data requests or requests for removing your personal information from our registers, please contact tietosuojavastaava@centria.fi.
Centria UAS’s information pools and their purposes
An information resource is an entity containing datasets used by Centria UAS which is processed through an information system or manually. The datasets are presented according to the classification of Centria UAS functions.
Management, planning, organisation, implementation, development, decision-making and leadership, domestic cooperation and quality management.
Data is processed in the case management system and contract and procurement system.
Management of personnel matters, employment relations, matters related to salary, remuneration and compensation, competence development, occupational health and safety matters, work safety.
Data is processed in the case management system, HR and payroll systems, the project management system, and the recruitment system.
Finance planning, taxation, funding and finance, accounting and payments, travel expenses, asset management, procurements.
Data is processed in the case management system, financial and accounting systems, the Ministry of Education and Culture’s KOTA system, the travel management system, the contract and procurement system, and the Hilma public procurement service.
Official statements regarding legislation and official guidelines and instructions, monitoring and handling legal matters where Centria is involved.
Data is processed in the case management system.
Planning, managing, and monitoring international operations as well as participating in international cooperation and international mobility.
Data is processed in the case management system, the contract management system, the European Commission’s Beneficiary Module, and the mobility management system.
Handling and developing information management, data safety and data protection, records management and archive, marketing and communication, maintenance of and support for IT systems and hardware, information requests.
Data is processed in the case management system, the electronic archiving system, ICT management systems, and the ticketing system. Data is also stored in paper archives.
Cars, parking and matters related to traffic.
Data is processed in the case management system, the property management system, and the contract management system.
Safety and contingency planning.
Data is processed in the case management system, the property management system, and the contract management system.
Management and planning of facility services, building, maintenance, use and services of facilities, maintenance and use of cars.
Data is processed in the case management system, the property management system, and the contract management system.
Handling of environmental matters.
Data is processed in the case management system.
Education management, admissions, arrangement of teaching, graduation, other support services for students, library and information services, research permits
Data is processed in the case management system, the student information system, the learning management system, the contract management system, the library system, the examination system, the student administration ticketing system, and the thesis supervision and management system.
Management, planning, organising and implementing of research and development operations, service operations subject to a charge, development of RDI personnel, research ethics.
Data is processed in the case management system, the project management system, the document management system, and the contract and procurement system. Data may also be processed on external collaboration platforms and in support services (e.g. long-term preservation).